Mon 21 Sep 2020 20:23

SLEAFORD RUGBY FOOTBALL CLUB (SRFC)

SAFEGUARDING CHILDREN AND ADULTS POLICY 2020

UPHOLDING THE CORE VALUES OF RUGBY:

Teamwork Respect Enjoyment Discipline Sportsmanship

Author

SRFC Safeguarding Officer

INDEX

 

TITLE

PAGE

 

 

 

1

INTRODUCTION

3

2

SAFEGUARDING CHILDREN & ADULTS LEGAL FRAMEWORK

4

3

TYPES OF ABUSE

5

4

SRFC EMPLOYEES & VOLUNTEER WORKFORCE

5

5

CODES OF CONDUCT

5

6

WEBSITES, ONLINE & MOBILE COMMUNICATIONS

5

7

PHOTGRAPHIC POLICY

6

8

INCIDENT REPORTING

6

9

DISCLOSURE AND BARRING SERVICE

7

10

SAFEGUARDING BEST PRACTICE

7

11

CLUB CHANGING FACILITIES

7

12

SAFEGUARDING TRAINING

8

13

SRFC EVENTS

8

14

SRFC TOURS

9

15

BULLYING

9

16

POLICY IMPLEMENTATION

9

 

 

 

APPENDICES

 

A

RFU CODES OF CONDUCT:

  • The Good Coaches Code
  • The Good Parents Code
  • The Good Players Code
  • The Good Spectators Code
  • The Good Match Officials Code

10

11

11

12

13

13

B

SRFC WEBSITES & MOBILE / ONLINE COMMUNICATION WITH CHILDREN &ADULTS AT RISK

 

15

C

SRFC PHOTGRAPHIC POLICY

18

D

WHO NEEDS A DBS CHECK?

21

E

SAFEGUARDING CHILDREN INCIDENT REPORTING FLOW CHART

22

F

SAFEGUARDING INCIDENT REPORT FORM (CHILDREN & ADULTS)

23

 

 

 

 

USEFUL CONTACT DETAILS

 

 

24

 

 

SIGN OFF / SIGNATURES

25

 

 

1

INTRODUCTION

 

 

 

 

 

Sleaford Rugby Football Club (SRFC) acknowledges its responsibility to safeguard the welfare of everyone, children and adults involved in SRFC from harm, especially those deemed at most risk. 

 

This policy applies to all individuals involved in SRFC.  It complies with, and incorporates the Rugby Football Union (RFU) Safeguarding Policy Guidance and Procedures Documents for children and adults (England Rugby) and endorses and adopts the Policy Statements contained within those documents.  This policy should be read in conjunction with both safeguarding policies and does not replace nor supersede either.

 

To aid understanding this policy describes safeguarding children and safeguarding adults at risk in recognition of the different approaches required within Mini and Junior rugby from the senior game.

 

Safeguarding is a proactive concept based around promoting the child’s / individual’s welfare in every way.  It means protecting children, young people and adults from abuse and neglect and working proactively to include all that we, as a sport focused group, do, to ensure appropriate development and maximise sporting and life opportunities through teamwork, respect, enjoyment, discipline and sportsmanship.

 

All individuals involved with this club will safeguard individuals effectively through abiding with the following key principles:

·      The welfare of the child / adult at risk is paramount

·      All participants regardless of age, gender, ability / disability, race, faith, size, language or sexual identity, have a right to the protection from harm and to enjoy rugby union in an enjoyable and safe environment

·      All allegations, suspicions of harm and concerns will be taken seriously and responded to swiftly, fairly and appropriately.

·      Everyone will work in partnership to promote the health and welfare and development of children and adults, especially those deemed at risk.

·      Safeguarding is everyone’s responsibility (in whatever capacity)

·      Child centred rugby development is underpinned through a clear understanding of the needs and views of children in accordance with their age and understanding

·      SRFC is an inclusive club that makes reasonable adjustments for ability, disability / impairment and recognises that disability can change over time which can add to an individual’s vulnerability.

 

Any incident that raises a safeguarding concern is to be reported to the SRFC Safeguarding Officer and to the RFU Regional Safeguarding Team for investigation.

 

Should you consider that an individual, (child or adult) is in immediate risk of significant harm then you should call 999 and ask for the Police and report your concerns and notify the club safeguarding officer of your actions.

 

 

2

SAFEGUARDING CHILDREN AND ADULTS LEGAL FRAMEWORK:

 

 

The practices and procedures within this policy have been guided by established legislation.  Whilst safeguarding children has been established for many years, safeguarding adults has developed significantly in recent years. Within Lincolnshire as across the UK, there are Safeguarding Children and Safeguarding Adults Boards in place providing multi-agency oversight of policy and procedures in place to effectively safeguard individuals of all ages.

 

Legislation:

·       The Children Act 1989 (with amendments)

·       Working Together Safeguard Children (2015)

·       Data Protection Acts 2018

·       Human Rights Act 1998

·       Safeguarding Vulnerable Groups Act 2006

·       Equality Act 2010

·       Protection of Freedoms Act 2012

·       Sexual Offences Act 2003

·       Domestic Violence Crime and Victims Act 2004 + Amendment 2012

·       Mental Capacity Act 2005

·       Care Act 2014

·       Care and Support Statutory Guidance 2014

 

 

 

Children are defined within the Children Act 1989 as people under the age of 18 years.  For the purposes of this Policy the legal definition applies.  Accordingly, 17-year-old individuals playing in the adult / senior game remain a child and the safeguarding children protections in place remain applicable within the adult rugby match.

 

Adults at risk have been historically called ‘vulnerable adults’ which is inappropriate today.  Adults referred to in this document are defined by the Safeguarding Adults in Sport Steering Group (2013) as:

.. those who have health or social care needs (irrespective of whether or not those needs are being met by social services) and who are unable to safeguard themselves as a result.

…. recognising that some people will be vulnerable due to their learning disability or mental health needs, there are also those adults who are at risk due to a specific circumstance they may find themselves in, for example: domestic abuse; forced marriage; and sexual or commercial exploitation (this is not an exhaustive list).’

 

Herein:

·       Abuse is a violation of an individual’s human rights by another

·       At risk means that an individual is more vulnerable to abuse; e.g. is a child, and / or is somebody with a learning disability and correspondingly more at risk of financial abuse

·       Capacity refers to having the ability to make a decision at a specific time.  In adults, capacity is always presumed unless it has been established that they lack capacity

 

3

TYPES OF ABUSE:

 

 

·       Physical

·       Sexual

·       Emotional / Psychological

·       Neglect

·       Financial

·       Institutional

·       Discrimination

·       Exploitation

 

Recognising signs of abuse can take many forms and can include but is not limited to:

·       Unexplained bruises / injuries / lack of accessing medical care

·       Belongings / money going missing

·       Individual no longer enjoying rugby sessions / training / games etc.

·       Targeting specific players on the field

·       Changes in behaviour / mood / demeanour

·       Self-harm

·       Fear of particular individual(s)

·       An individual may tell you (disclose)

 

 

4

SRFC SAFE RECRUITMENT

 

SRFC Employees, Coaches, volunteers and Club Officials are required to be vetted by the Disclosure and Barring Service (DBS) to the required expectation (enhanced) to support the safe development of rugby in accordance with their role and degree of contact with children and adults at risk.

 

Employees and volunteers are required to be current members of SRFC and are entered onto the RFU Game Management System (GMS) which also records the training requirements DBS status etc. and is monitored by the RFU.

 

 

5

CODES OF CONDUCT

 

 

SRFC follows the RFU Code of Conduct and the Codes of Conduct for Coaches, Spectators and Officials. (Appendix A)

 

 

6

WEBSITES, ONLINE AND MOBILE COMMUNICATIONS

 

 

SRFC identify three main child protection / adults at risk risks associated with website content:

1.     Inappropriate content (for example violent, sexual or hateful content). The risk applies both to text on the club’s website, and on any linked websites.  

 

2.     Bullying. This could be material on the site which criticises or humiliates an individual. It could also be information which places undue pressure on the child / young person / adult to participate in some aspect of a club’s activities.   

 

   3.  Disclosure of personal information via written or visual imaging. 

 

SRFC follows the RFU Guidance for Websites, Online and Mobile Communications as set out on the RFU website. (Appendix B).

 

SRFC operates a public website and a members only website with stratified access.

 

Entries onto the website must be conducted through the SRFC Website Administrator.

 

SRFC carries no responsibilities for the accuracy of external websites linked to the club website.

 

Where safeguarding concerns are identified on external websites the NLD RFU is to be notified and the club safeguarding officer informed.

 

 

7

PHOTOGRAPHIC POLICY

 

 

SRFC recognises that publicity and pictures of individuals enjoying rugby are essential to promote the sport and a healthy lifestyle.

 

SRFC is committed to providing a safe and enjoyable environment for all. Implicit in this is the commitment to ensure that all publications, resources and media represent participants appropriately and with due respect.  

 

SRFC follows the RFU Photographic Policy recommendations and best practice guidance which for local determination is available via the club website (Appendix C)

 

 

8

INCIDENT REPORTING

 

 

The Club Safeguarding Officer and Assistant Safeguarding Officer (s) are published on Club Noticeboards and in the Contacts and Safeguarding sections of the Club Website.

 

Anyone witnessing or aware of an incident where the welfare of a child, young person or adult has been put at risk must in the first instance inform the Club Safeguarding Officer or an Assistant Safeguarding Officer.   Where harm is considered imminent the police must be called / telephone 999

 

If an incident occurs the Club Safeguarding Officer the Mini and Junior Chairman, and the Club Chairman should be informed and also either the Nottingham Lincolnshire and Derby (NLD) RFU Safeguarding Manager or the RFU Safeguarding Executive.

 

Appendix E provides safeguarding children and young people guidance on who to contact and in what circumstances.

 

For safeguarding guidance regarding adults at risk, contact the club safeguarding officer.

 

Incidents should be reported on the RFU Incident Reporting Form Appendix F (NB: HYPERLINK IN FINAL DOCUMENT)

 

 

 

9

DISCLOSURE AND BARRING SERVICE (DBS)

 

 

All members of SRFC who have a regular supervisory contact with children or a management responsibility for those working with children / adults at risk must undertake an RFU Disclosure and Barring Service (DBS) check. It is a criminal offence to work with children unsupervised without such a check.

The DBS Eligibility Decision Flowchart provides details of who should be checked (Appendix D).

 

If in doubt, please contact the Club Safeguarding officer(s) for advice.

 

 

10

SAFEGUARDING BEST PRACTICE

 

 

SRFC acknowledges its responsibility to ensure that all coaches, volunteers, and officials comply with the RFU Safeguarding Best Practice Guidance. 

The following are NOT acceptable in any circumstances, will be treated seriously by the club and may result in disciplinary action being taken by the Club, NLD RFU or the RFU Executive:

·      Working alone with a children or young people

·      Consuming alcohol or smoking whilst working with children or young people

·      Failing to comply with the Club’s guidelines on phone, email, messaging, internet and online contact with children or young people

·      Providing alcohol to children or young people or allowing its supply (including the promotion of alcohol or non-alcoholic drinking games, e.g. rewarding “Man of the Match”)

·      Humiliating children or young people

·      Inappropriate or unnecessary physical contact with a child, young person or adult at risk

·      Participating in, or allowing, contact or physical games between adults and children or young people

·      Having an intimate or sexual relationship with any child, young person or adult at risk developed as a result of being in a “position of trust"

·      Making sexually explicit comments or sharing sexually explicit material.

 

11

CLUB CHANGING FACILITIES

 

 

SRFC ensures all its' coaches, parents, officials and spectators are aware that adults must not use the changing and showering facilities at the same time as children, young people or adults at risk.

The changing rooms MUST NOT be used to access the pitch or clubhouse.

Adults (including parents) must only enter changing rooms when absolutely necessary due to poor behaviour, injury or illness.

Unaccompanied Adults must only ever enter the changing rooms in an emergency situation when waiting for another adult could result in harm to a child.

 

Children aged nine and under, or individuals with disability, if they require assistance, should have one parent/carer to assist, or arrive in their kit, ready to play.

If children need supervising in changing rooms, or coaches or managers need to carry out a range of tasks in that environment this must involve two DBS checked individuals of the same gender as the children.

No pressure should be placed on individuals who feel uncomfortable changing or showering with others, in such circumstances they should be allowed to shower or change at home. 

 

Female players and coaches should use changing room(s) specifically assigned for their use. 

 

In a mixed sex team, separate facilities should be made for each gender and should the group need to be supervised, this should be undertaken by DBS vetted adults of the same gender. 

 

The Ladies referee changing room may be utilised to support specific individual needs e.g. transgender / gender fluid player / player with specific care needs changing facilities.  This is a single accommodation facility whereby demand may require reasonable flexibility by the club and those using the facility.

 

Photographic equipment should never be used in the changing facilities.  This includes cameras, video cameras, mobile phones with photographic capabilities, etc. Disciplinary action will always follow in cases of non-compliance of this element of the policy.

 

 

12

SAFEGUARDING TRAINING

 

 

SRFC will provide its coaches and volunteers with the support and safeguarding training required for their position and role. Coaches and Volunteers must ensure they attend this training.

 

 

13

SRFC EVENTS

 

 

Any events held on SRFC premises must comply with this Policy and if appropriate a Safeguarding Plan specific to that event should be discussed and circulated to those affected.

 

 

14

SRFC TOURS

 

 

Any tours, overseas or domestic, undertaken by SRFC must comply with the relevant RFU Regulations and Guidance relating to tours.

All Tours must be notified to the RFU in advance and all overseas tours require RFU approval in advance.

Tour organisers must contact the Club Safeguarding Officer in the first instance.

 

 

15

BULLYING

 

 

Bullying of any kind is not acceptable or tolerated within this club.

SRFC embraces the RFU’s Anti-bullying guidance which may be viewed at www.rfu.com

 

Bullying results in pain and distress to the victim and can take the form of: 

•      Emotional: being unfriendly, tormenting (e.g. hiding rugby kit, threatening gestures including sending threatening texts messages).

•      Physical: pushing (beyond safe contact), kicking, hitting, punching or any use of violence.

•      Discriminatory: race, faith, disability, gender through taunts, graffiti, gestures.

•      Sexual: unwanted physical contact or sexually abusive comments, and / or focusing on the issue of sexuality.

•      Verbal: name-calling, sarcasm, spreading rumours, teasing.

 

SRFC promote a whistle blowing culture and encourage anyone who knows that bullying is happening to inform their Coach and Club Safeguarding Officer and / or the NLD Safeguarding Manager.

 

Alleged bullying is always taken seriously, responded to promptly, and procedures followed to deal with the situation.

 

Players and parents may be assured that they will be supported when bullying is reported.

 

Reporting of bullying is considered to raise safeguarding concerns and is managed in the in the same way through the Club Safeguarding Officer or the Deputy Safeguarding Officer.

 

 

16

POLICY IMPLEMENTATION

 

 

The welfare of children at SRFC will only be protected properly if this policy is implemented effectively.

SRFC have designated individuals with child protection responsibility. Their names and contact details are on the Club’s website and on display in the Clubhouse.

 

 

 

 

APPENDIX  A

RFU CODES OF CONDUCT

 

THE GOOD COACHES CODE

IN RUGBY UNION, COACHES OF YOUNG PLAYERS SHOULD:

  • Recognise the importance of fun and enjoyment when coaching young players.
  • Most learning is achieved through doing. Appreciate the needs of the players before the   needs of the sport.
  • Be a positive role model - think what this implies.
  • Keep winning and losing in perspective - encourage young players to behave with dignity in all circumstances.
  • Respect all referees and the decisions they make (remember it could be you refereeing next week) and ensure that the players recognise that they must do the same.
  • Provide positive verbal feedback in a constructive and encouraging manner, to all young players, both during coaching sessions and games.

IN RUGBY UNION, COACHES OF YOUNG PLAYERS MUST:

  • Provide experiences, which are matched to the young players’ ages and abilities, as well as their physical and mental development.
  • Ensure all youngsters are coached in a safe environment, with adequate first aid readily to hand. Avoid the overplaying of the best players, by using a squad system, which gives everybody a satisfactory amount of playing time.
  • Never allow a player to train or play when injured.
  • Ensure good supervision of young players, both on and off the field.
  • Recognise that young players should never be exposed to extremes of heat, cold, or unacceptable risk of injury.
  • Develop an awareness of nutrition as part of an overall education in lifestyle management. Recognise that it is illegal for young players under 18 to drink alcohol. It is not acceptable to encourage non-alcoholic drinking games for e.g. player of the match.
  • Ensure that their knowledge and coaching strategies are up to date and in line with RFU philosophy.
  • Be aware of, and abide by, the RFU recommended procedures for taking young people on residential tours at home and abroad.
  • Be aware of, and abide by, the policies and procedures outlined in the RFU Child Protection Guidance Booklet.

REMEMBER: COACHES WORKING WITH YOUNG PLAYERS BELOW THE AGE OF 18 MUST FOLLOW THE GUIDELINES LAID DOWN BY RFU RUGBY AGE GRADE REGULATIONS.

 

THE GOOD PARENT’S CODE

PARENTS ARE ENCOURAGED TO:

  • Be familiar with the coaching and training programme in order that you can ensure that your child is fully involved and the coaches are aware of their availability.
  • Be familiar with the teaching and coaching methods used by observing the sessions in which your child participates.
  • Be aware that the Club has a duty of care and therefore, where appropriate, assist coaches with the supervision of the young players, particularly where numbers are large and there is a need to transport youngsters to away games.
  • Be involved with Club activities and share your expertise.
  • Share concerns, if you have them, with Club officials.
  • Be familiar with the Good Coaches Code. In particular: Coaches should recognise the importance of fun and enjoyment when coaching young players. Coaches should keep winning and losing in perspective, encouraging young players to behave with dignity in all circumstances. It is important that parents support coaches in instilling these virtues.

PARENTS SHOULD:

  • Remember that young people play rugby for their own enjoyment not that of their parents. Encourage young people to play - do not force them.
  • Focus on the young players’ efforts, rather than winning or losing.
  • Be realistic about the young players’ abilities; do not push them towards a level that they are not capable of achieving.
  • Provide positive verbal feedback both in training and during the game.
  • Remember that persistent, negative messages will adversely affect the players’ and referee’s performance and attitude.
  • Always support the rugby Club in their efforts to eradicate loud, coarse and abusive behaviour from the game.
  • Remember young people learn much by example.
  • Always show appreciation of good play by all young players both from your own Club and the opposition.
  • Respect decisions made by the match officials and encourage the young players to do likewise.

THE GOOD PLAYER’S CODE

PLAYERS ARE ENCOURAGED TO:

  • Recognise and appreciate the efforts made by coaches, parents, match officials and administrators in providing the opportunity for you to play the game and enjoy the rugby environment.
  • Understand the values of loyalty and commitment to adults and team mates.
  • Recognise that every young player has a right to expect their involvement in rugby to be safe and free from all types of abuse.
  • Understand that if an individual or group of young players feel they are not being treated in a manner that is acceptable, then you have a right to tell an adult either at the rugby Club or outside of the game.

PLAYERS SHOULD:

  • Play because you want to do so, not to please coaches or parents.
  • Remember that skill development, fun and enjoyment are the most important parts of the game.
  • Be attentive at all training and coaching sessions.
  • Work equally hard for yourself and your team - both will then benefit.
  • Recognise good play by all players on your team and by your opponents.
  • Be a sportsman - win or lose.
  • Play to the Laws of the Game and accept, without question, all referees’ decisions.
  • Control your emotions. Verbal or physical abuse of team mates, opponents, or match officials is not acceptable.
  • Treat all players, as you would like to be treated. Do not interfere with, bully or take advantage of any player.

 

THE GOOD SPECTATOR’S CODE

SPECTATORS ARE ENCOURAGED TO:

  • Act as positive role models to all young players.
  • Be familiar with, and abide by, the RFU Child Protection Guidance in relation to verbal and emotional abuse.
  • Respect the rugby Club with regard to spectator behaviour.

SPECTATORS SHOULD:

  • Remember children play sport for their enjoyment not yours.
  • Acknowledge good individual and team performance from all youngsters irrespective of the team for whom they play.
  • Respect match officials’ decisions. Remember - they are volunteers providing an opportunity for youngsters to play rugby.
  • Never verbally abuse young players, match officials, fellow spectators or coaches. Such behaviour can create a negative environment for young players and their behaviour will often reflect this. Acknowledge effort and good performance rather than ‘win at all costs’ ethic.
  • Verbally encourage all youngsters in a positive way. If you do want to shout make sure it is ‘for’, not ‘at’ the players.
  • Encourage all youngsters irrespective of their ability - never ridicule any individual player, regardless of the team for whom they play.

 

THE GOOD MATCH OFFICIAL’S CODE

MATCH OFFICIALS SHOULD:

  • Recognise the importance of fun and enjoyment when officiating young players.
  • Provide positive verbal feedback in a constructive and encouraging manner during games. Emphasise the spirit of the game.
  • Appreciate the needs of the young players before the needs of the sport.
  • Understand the physical, social and psychological development of young players.
  • Be a positive role model. You set an example, and as such, comments you receive should be positive and supportive.
  • Look to self-improvement e.g. participation in Mini/Midi or National 15-a-side courses.

MATCH OFFICIALS MUST:

  • Recognise that the safety of young players is paramount.
  • Explain decisions - all young players are still learning.
  • Always penalise foul play.
  • Play advantage whenever possible in order to let the game flow.
  • Show empathy for the age and ability of young players.
  • Be consistent and objective.
  • Ensure that verbal abuse from players, coaches or spectators is not tolerated and is dealt with by Club officials immediately.
  • Be aware of, and abide by, the RFU Child Protection Guidance policies and procedures.

 

APPENDIX B:

SRFC WEBSITES & MOBILE / ONLINE COMMUNICATION WITH CHILDREN & ADULTS AT RISK

Website and Message Board.

The Club Website is a key part of the daily operation of the Club. In particular, the Message Board on the website is the primary means of communicating with Parents, Players and Members. They are also a very safe way to communicate with children given their wide accessibility.

However, in the same way that SRFC has responsibility for the physical safety of Mini and Youth members when on the Club’s premises, the club will also ensure that there is nothing on its’ website which could harm a child, directly or indirectly. SRFC is responsible for the content of its website. Message Board content, which can be posted by all members, will be moderated by designated moderators to ensure any inappropriate content is removed.

Given our Club Website and Message Board are open to the public, there are 2 key risks to guard against when posting information:

  1. Disclosing personal information about a child to people accessing the website. This could be the child’s name, address, or any information about a child’s life, interests or activities which would help a stranger target a child, or engage that child in conversation.
  2. Abusive or inappropriate content (photos, video or text), on the site itself. This includes material which criticises or humiliates a child. It could also be information which places undue pressure on the child to participate in some aspect of a Clubs’ activities.

Online Photos and video

Photos and video clips can make any child featured vulnerable to grooming if information about the child (name, address, activities or interests) is also disclosed. Furthermore, posting an image on a website carries a risk that the image could be taken and adapted for an inappropriate use. Photographs of young individual’s must not be used unless with written consent from parents.

RFU Recommendations:

  • If a child is named on the site, do not include an image (individual or group). If a child features in an image on the site, do not use the child’s first name or last name, either in text on the site or in the image file name.
  • SRFC will abide by all RFU recommendations regarding photo and video images and will obtain consent from the appropriate responsible person(s) before using any images of children or vulnerable adults on its website. Consent request clauses are included in the registration form which is completed each season and are also held by the Club age group administrators.

Webcams and Live Image Streams

SRFC will not use webcams / drones / etc. to stream live images of children or vulnerable adults / adult at risk.

If the use of a webcam to broadcast images of children or vulnerable adults is requested, the Club Safeguarding Officer will contact the RFU for further guidance before permission is granted.

Mobile and Online Communication with Children

Technology has and is continuing to move very fast in this area. There are now many different ways for people to communicate.

Mobile phones allow visual communication alongside voice and text, and most incorporate cameras that take stills and video.  

Two-way video calling is commonplace. On-line communication can be by email, instant messaging and social networking sites.

The risks posed by such methods of communication arise from:

  • The privacy. It is often one-to-one
  • The wide range of content that can be transmitted, including content of a violent, sexual or hateful nature
  • The ease with which images can be forwarded onto others
  • The difficulty in knowing truly who is being communicating with. Where grooming happens, it often involves this type of communication.
  • In sport, there are additional risks:
    • Inappropriate pressure can be exerted by adults, particularly coaches, on children (such as to play when injured)
    • There can be inappropriate criticism of a young player’s performance
    • An official position or role within a Club, such as Coach, can carry with it a level of authority and engender a level of trust that facilitates the control of a child.

Against this background, SRFC will abide by RFU guidance with regard to mobile and online communication with children and vulnerable adults and will cascade any information for them to the parents (or carer) of that child or vulnerable adult / adult at risk.

SRFC will not directly contact a child or vulnerable adult / adult at risk directly by mobile phone unless prior consent is given by the parent or carer.

Club Guidelines:

  • All Age Group communications – for example fixture information, team selection – should be sent via the Club Message Board.
  • Emails can be sent linking to the Message Board as a reminder to parents to check the Message Board. Emails should only be sent using email groups comprising email addresses given by parents.
  • An email should not be sent to a child unless the parent is also copied. Such emails should only come from age group coaches or administrators as communicated to Parents.
  • Other Online (Social Media) Services: - No Club Member may initiate a social media outlet that is directly linked and intended to be used by SRFC members without the express permission of the Club Executive Committee or, for Mini or Junior matters, the respective Mini or Junior Committee.Administrators of social media outlets must ensure the content complies with the Website and Message Board policy above.
    • Twitter can be used for broadcasting information but must not be used for 1-1 (Direct) Messaging between Adults and Young People. Content must conform to the Website and Message Board policy.
    • Facebook: Communication via Facebook is permitted only via public club Facebook pages where the content is public and conforms to the Website and Message Board policy. Private, closed groups and 1-1 messaging between Coaches and Young People is not
  • Other online and social media services whether public or private are not permitted. Requests to add other services to the approved list should be directed to the Club Safeguarding Officer
  • SMS Messaging (Texting): Club Officials and Coaches should only communicate directly with individual children by text at any time, on any matter, if the parent or carer is copied on such communication or there is an immediate risk to the welfare of that child which can be lessened by such contact.
  • Telephone: When communication by phone is needed, Club Officials and Coaches can speak to individual young people on phones provided they have prior consent from the child’s parents or carer and from the young person if old enough to understand.

 

APPENDIX C:

SLEAFORD RUGBY FOOTBALL CLUB (SRFC)

 PHOTOGRAPHIC POLICY

Overarching Principles

SRFC's photography policy derives from the RFU’s Policy. The basic principles are:

  • Permission: Every parent or carer has the option to decline permission for the taking and publication of images/videos of a young person in their care
  • Appropriate Circumstances & Attire: Photography/video must be undertaken in appropriate circumstances. All young people must be appropriately attired at all times
  • Publication and Identification: Publication should not be done in such a way that young people are identifiable; images should be published without accompanying sensitive personal details such as a young person’s address
  • Focus of the Photography: The imagery should focus on the activity rather than any particular individual
  • Equity Policy: Wherever possible, imagery should reflect the diversity of the young people making up The Clubs membership
  • Third Party Photography: Whenever professional photographers or outside media are invited or commissioned, the Club will require identification and safeguarding measures to ensure only the proper use and dissemination of imagery

Circumstances of photography/video

Photographs/videos of junior players are usually taken in the following contexts. This list is not exhaustive.

  • Coaching - video may be filmed and used thereafter for coaching purposes
  • Action photographs - general photographs of players during a game
  • Team photographs - posed group photos of teams
  • Awards and ceremonies
  • Press coverage - local, national and specialist rugby media photographs/video
  • Tours and festivals - at other Clubs and grounds which will be subject to the host Clubs policy permission.

All parents/guardians are asked to indicate on Registration Forms if they consent / decline consent to the taking and use of photographs/videos featuring their children throughout the season. The parent or carer decision continues throughout the season, terminating at its conclusion, unless the parent or carer notifies the squad manager and Club Safeguarding Officer, in writing, of a change of mind.

The result of withholding or withdrawing permission is that the Club reserves the right to require the parent or carer to be present throughout an event where photo/video is expected to be taken and to undertake to supervise and monitor the event for the purpose of safeguarding their child.

Focus and content of the imagery

Images taken by parents, carers, supporters and coaches at the Club’s grounds, and at away games, tours and festivals where the host Club applies no stricter policy, should comply with the following restrictions:

  1. The Club adopts the RFU guidelines on appropriate dress for young players. These recommend that all young people featuring in photographs/videos be appropriately dressed with outer clothing/ garments covering their torso between the bottom of the neck and the thighs i.e. a minimum of a vest/shirt and shorts. For formal photographs players, should be properly dressed in Club kit.
  2. Wherever possible the Club also undertakes to reflect the RFU Equity Policy. Accordingly photographs/videos should represent the diversity of young people participating in rugby at the Club.
  3. Photographs/video should focus on the activity rather than any particular young person. Where possible photography of young people should concentrate on small groups of players.

Sensitive Information

Photographs/videos should not include nor be accompanied by sensitive information which might enable a stranger to identify the players. Such information might include, but is not limited to, an image of the player’s parent or guardian, the players full name, age, address, email address, telephone number or such personal details of the parent/guardian or the parents/guardian’s personal details.

Publication by the Club of Imagery

The Club must have general parent or carer permission to use an image of a young person (see above). When such permission has been given, the Club may publish photographs/videos in its own materials or via third party media organisations such as the local press. Such publication of photographs/videos will not include any sensitive information described or identified above of the young people or of their parents or carers.

Where the reason for publication is an individual achievement (i.e. a player’s selection for a representative side, triumph over adversity), particular attention will be paid to ensuring specific permission is also secured from the young person to use their image.

Publication by Others of Imagery

The Club must have general parent or carer permission to use an image of a young person (see above).

 

Photography/Video by the Media or Third Party

The Club reserves the right to invite photographers from the local media or rugby specialist press to record the Clubs events. If it does so it undertakes that it will

  1. Require any such photographers to register upon arrival at a Club event; to carry with them, at all times, bona fide and appropriate identification which must be produced on request and to abide by the overarching principles set out above
  2. Inform parents and participants that one or more media photographers will be present and
  3. Not approve/allow unsupervised access to the players, one-to-one photography sessions with players, nor photo sessions outside the event or at any player’s home.

Use of photographic/video equipment by parents/guardians and adult supporters

Parents and carers are advised that if they have concerns about inappropriate or intrusive photography/filming these should be reported to the squad manager, to an event organiser or to an official so that these may recorded and dealt with in the same manner as any other child protection concern.

If parents or carers or adult supporters wish to take images of a game, session, or event at a Club ground, they must ascertain whether any member of the squad has had permission withheld for photography; at any other ground, they must also be prepared to comply with the policy of the host Club.

In addition, wherever the Club’s young players are playing photographers may be required to identify themselves and state their purpose for photography/videoing an event. They must, if advised that any visiting or host Clubs young player withholds permission for photography, cease doing so immediately unless able to come to an arrangement with that player’s parent or guardian.

The Club reserves the right to contact authorities in the event that any individual refuses to stop taking photographs/video or refuses to identify themselves upon challenge by the Club.

 

APPENDIX D:  WHO NEEDS A DBS CHECK?


DBS Eligibility Decision Flow-Chart

Appendix F

Initial Issue \  Concern Reporting Form

Confidential when Complete or Partialy complete

 

Please provide information on this form, if you have a concern or an issue relating to someone or something at your rugby club.

Name of Child/ Adult

 

Male \  Female

Address:

Age\ Date of Birth:

Club:

 

Age Grade

What is the Concern (Include details of the person whose behaviour has raised concerned:

 

 

 

When and where did this concern/incident occur

Do You have any other comments:

 

 

Your Name:

Club:

 

Club Role:

Address:

E-mail Address

 

Tel No:

 

 

 

 

USEFUL CONTACT DETAILS

LOCAL

NLD RFU

RFU

NATIONAL

 

Gareth Short

 

GarethShort@rfu.com

Vivian Rimmer

Head of Safeguarding

 

vivienrimmer@rfu.com

Tel: 0208 831 7832

NSPCC Helpline

(for adults – 24 hours)

www.nspcc.org.uk

Tel: 0808 800 5000

‘Jess’ Andy Jessiman

SRFC Mini and Junior Chair and Safeguarding Officer

Andyjess_502@yahoo.co.uk

 

Nathan Smith

 

 

NathanSmith@rfu.com

Kath Bennett

Safeguarding Case Manager

 

kathbennett@rfu.com

Tel: 0208 831 7479

Child Protection in Sport Unit

 

www.thecpsu.org.uk

Tel: 0116 234 7278

Ed Money

SRFC Club Chairman

Darren Dolby

Lincs CVC & SM

NLDRFU

 

 

 

nldlincscvc@gmail.com

Clare Scott

Safeguarding Case Officer

 

clarescott@rfu.com

Tel: 0208 831 7480

RFU Safeguarding Executive   

 

 

Tel: 0208 831 7479

Steve Gunter

Assistant Safeguarding Officer

Steve_gunter@yahoo.co.uk

Tel: 07815963753

 

Chris Johnson

NLD safeguarding Manager

 

Youth.discipinary@nldrfu.co.uk

Tel: 07803078691

Chris Rawlings

Safeguarding Compliance Officer

chrisrawlings@rfu.com

Tel: 0208 831 7454

RFU 24 Hour Helpline   

 

 

 

Tel: 0208 831 6655

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SIGN OFF:

This policy is SRFC SAFEGUARDING POILICY Issue No 3 dated February 2020 and supersedes the previous Issue Number 2

This policy will be reviewed annually at least or earlier in accordance with any required safeguarding change in legislation / policy and practice.

 

Signatures:

 

Edward Money:            ……………………………………………………………………

SRFC Chair

Date:

 

Andrew Jessiman:         …………………………………………………………………

SRFC Mini’s and Junior’s Chair

Date:

 

 

Andrew Jessiman:                     …………………………………………………………………………

SRFC Safeguarding Officer

Date:  16 February 2020

 

Stephen Gunter: …………………………………………………..

SRFC Assistant Safeguarding Officer

Date:  16 February 2020

 

Review Annually

 


Sleaford RFC's Safeguarding Policy can be found in the document below. Please download to view